Offer Letter Template

Turn an approved verbal offer into a written one without starting from a blank page. This free offer letter template gives HR teams and recruiters a professional format that fills in minutes and downloads as a signed-ready PDF:

• Every term in one place — job title, department, start date, work location, reporting manager, salary, and benefits sit in the order candidates expect, so nothing important gets buried.
• Fill it in and send it the same day — enter the candidate details, print or save the finished offer letter as a PDF, and get it in front of the candidate while the enthusiasm is fresh.
• Acceptance is built into the offer letter template — a response deadline, a signature line, and a contact for questions, so candidates know exactly how to say yes.
• Consistent across every hire — duplicate the offer letter template per candidate and keep wording, structure, and disclaimers identical from one offer to the next.
• Automate via API — teams that generate offers on a schedule can use the same offer letter template through the DocuQueue API, where {{Candidate_Name}}, {{Salary}}, and {{Start_Date}} placeholders are filled from your data and a finished PDF comes back in seconds. See the API documentation.