Generate PDFs, invoices, contracts, and IRS forms automatically from Airtable records. Connect Airtable to DocuQueue via Zapier in 15 minutes. No code required.
Before automating document generation from Airtable, you need a template in DocuQueue. The template defines your document layout and merge fields that will be populated with data from your Airtable records.
Log in to DocuQueue and go to Templates
Click Create Template or choose a pre-built template (IRS forms, invoices, contracts)
Add merge fields using the {{fieldName}} syntax (e.g., {{customerName}}, {{amount}}, {{invoiceDate}})
Match your merge field names to your Airtable column names. For example, if your Airtable column is called "Client Name", use {{clientName}} in your template. This makes field mapping easier in Step 4.
Client: {{clientName}}
Amount: {{amount}}
Invoice Date: {{invoiceDate}}
Due Date: {{dueDate}}
Invoice #: {{invoiceNumber}}
Now add DocuQueue as an action in Zapier and connect your account using your API key. This enables Zapier to generate PDFs from your Airtable data.
Open Zapier and click Create Zap
For the Action, search for DocuQueue and select it
Choose Generate Document as the action event
Click Connect a new account and paste your DocuQueue API key
DocuQueue Dashboard > Settings > API Keys > Copy Key
Create an Airtable Automation that triggers when records are created or updated. This sends your Airtable data to Zapier, which then generates the PDF via DocuQueue.
Open your Airtable base and go to Automations (top right)
Click Create Automation and choose a trigger: When a record is created or When a record is updated
Select the table containing the data you want to generate documents from
Add an action: Send data to Zapier (or use Airtable's built-in Zapier integration)
Airtable Automations are free on the free plan (100 runs per month). If you need more, the Team plan offers 25,000 runs per month. DocuQueue generates one PDF per automation run.
Connect your Airtable fields to your DocuQueue template merge fields. This is where you tell Zapier which Airtable column goes into which template field.
In the DocuQueue action setup, select your template from the dropdown
Choose Dictionary as the payload type (simple key-value pairs)
For each template field, select the corresponding Airtable field from the dropdown
Repeat for all fields you want to populate
clientName → Airtable: "Client Name"
amount → Airtable: "Amount"
invoiceDate → Airtable: "Created"
dueDate → Airtable: "Due Date"
invoiceNumber → Airtable: "Invoice #"
You can combine static text with dynamic fields. For example, set a field to Invoice for {{clientName}} to include both fixed and variable content.
Run a test to verify your PDF generates correctly from an Airtable record, then turn on the automation. Your Airtable document generation workflow is now live.
In Airtable, create a test record with sample data
In Zapier, click Test action to generate a sample PDF
Check the generated PDF: are fields populated correctly? Is formatting right?
If something looks wrong, adjust your template or field mapping and test again
Once satisfied, turn on the Airtable Automation
Once DocuQueue generates your PDF, use Zapier to deliver it however you need. Add another action step after DocuQueue:
Send via Gmail, Outlook, or any email app
Auto-upload to a specific folder
Post PDF to a channel or DM
Store PDF URL back in your Airtable record
To store the PDF URL back in Airtable, add an Airtable action after DocuQueue that updates the record with the generated PDF URL. This keeps your documents linked to the original record.